§ 51.11. Review of Requests for City Funds for Special Events.

(1)

If funds are budgeted on behalf of the City the Families, Parks and Recreation Board shall provide financial assistance up to $1,500 to organizations that sponsor events and/or programs for City residents with priority given to events held in the City of Orlando and/or by Orlando based organizations. Organizations must comply with the established guidelines outlined in Orlando City Code Sec. 51.11-13 to be considered for Families, Parks and Recreation Board funding.

(2)

Two (2) types of requests are reviewed for receipt of City funds: (1) requests to provide funding to cover City costs associated with events held at Families, Parks and Recreation facilities, and (2) requests to provide funding to cover non-City costs associated with events within the City of Orlando that may or may not be held at Families, Parks and Recreation facilities.

(3)

Any organization which wishes to receive City funds in either category shall apply to the Families, Parks and Recreation Board for consideration and recommendation to the Families, Parks and Recreation Department Director (the "Director") concerning such request. No requests for City funds shall be considered by the Board if the organization's request has previously been denied by the Families, Parks and Recreation Board or the Director during the current fiscal year. No requests for City funds shall be considered by the Board unless and until the applicant therefor shall file with the Director of Families, Parks and Recreation an application in writing, signed by the applicant, under oath.

(4)

Requests to fund events shall be processed by the Families, Parks and Recreation Board as follows: Applications to request funds for events must be filed not less than thirty (30) days prior to the commencement of the event for which the funds are sought and not less than thirty (30) days prior to the date of the next Families, Parks and Recreation Board meeting; provided, however, the thirty (30) day requirement may be waived for applications reviewed by the Families, Parks and Recreation Director and deemed by the Families, Parks and Recreation Director to meet all the requirements of this section and be of an emergency nature so as to require expediency.

Application filing dates for both types of requests shall be defined as the date the completed application is received by the Families, Parks and Recreation Director for processing. Said application shall contain the following information:

(a)

The name of the organization applying for the funds and the address of its headquarters.

(b)

The names and residence addresses of its principal officers and management.

(c)

The purpose for which such event is to be held and the use or disposition to be made of the City funds or other funds to be received.

(d)

The name and residence address of the person to whom the City funds are to be disbursed.

(e)

The name and residence address of the person to whom the City funds are to be received.

(f)

Name, address, and phone number of principal contact person knowledgeable of event.

(g)

A budget for the event to be held and a list of all other sources of funds for the event. Include the date of the last application for City funds submitted by either this organization or an affiliate.

(h)

A statement as to whether the event will be a partisan or political event.

(i)

A statement as to whether there will be an admission charge to the event and whether the event will be open to the general public.

(j)

The date(s) and location within the City limits when such event shall be held.

(k)

The amounts of any wages, fees, commissions, expenses, or emoluments to be extended or paid to anyone in connection with such event, together with the manner in which such wages, fees, expenses, commissions or emoluments are to be extended, to whom paid and the amount thereof.

(l)

A financial statement for the last preceding fiscal year of any public funds received by the organization or persons seeking the funds, such statement giving the amount of money so received, together with the final distribution thereof.

(m)

A full statement of the character and extent of the charitable, patriotic, public or philanthropic work being done by the applicant organization within the City and elsewhere.

(n)

Such other information as may be required by the Families, Parks and Recreation Director or by the Board in order for it to determine the kind and character of the proposed event and whether such event is in the interest of, and not inimical to, the public welfare.

(Ord. of 12-3-1984, Doc. #18998; Ord. of 10-21-1985, Doc. #19788; Ord. of 5-11-1987, Doc. #21182; Ord. of 7-26-1993, Doc. #26768; Ord. of 10-3-1994, Doc. #27917; Ord. of 1-27-1997, Doc. #29984; Ord. of 1-12-2004, § 6, Doc. #040112905; Ord. No. 2014-5, § 1, 2-10-2014, Doc. #1402101205)