§ 30.07. Reporting Requirements.
1.
Baseline Monitoring Reports.
(a)
Within either one hundred eighty (180) days after the effective date of a categorical pretreatment standard, or the final administrative decision on a category determination pursuant to 40 CFR 403.6(a)(4) and Chapter 62-625.410(2)(d), F.A.C., whichever is later, existing categorical users currently discharging to or scheduled to discharge to the POTW shall submit to the Director of Public Works a report which contains the information listed in paragraph (b), below. At least ninety (90) days prior to commencement of their discharge, new sources, and sources that become categorical users subsequent to the promulgation of an applicable categorical standard, shall submit to the Director of Public Works a report which contains the information listed in paragraph (b), below. A new source shall report the method of pretreatment it intends to use to meet applicable categorical standards. A new source also shall give estimates of its anticipated flow and quantity of pollutants to be discharged.
(b)
Users described above shall submit the information set forth below:
(i)
Identifying Information. The name and address of the facility, including the name of the operator and property owner.
(ii)
Environmental Permits. A list of any environmental control permits held by or for the facility.
(iii)
Description of Operations. A brief description of the nature, average rate of production, and standard industrial classifications of the operation(s) carried out by such user. This description should include a schematic process diagram, which indicates points of discharge to the POTW from the regulated processes.
(iv)
Flow Measurement. Information showing the measured average daily and maximum daily flow, in gallons per day, to the POTW from regulated process streams and other streams, as necessary, to allow use of the combined wastestream formula set out in 40 CFR 403.6 (e) and Chapter 62-625.410(6), F.A.C.
(v)
Measurement of Pollutants.
(a)
The categorical pretreatment standards applicable to each regulated process.
(b)
The results of sampling and analysis identifying the nature and concentration, and/or mass, where required by the standard or by the Director of Public Works, of regulated pollutants in the discharge from each regulated process. Instantaneous, daily maximum, and long-term average concentrations, or mass, where required, shall be reported. The sample shall be representative of daily operations and shall be analyzed in accordance with procedures set out in Section 30.07 (8) and (9) of this Chapter.
(vi)
Sample Collection. Sampling must be performed in accordance with procedures set out in Section 30.07(9) of this Chapter.
(vii)
Certification. A statement, reviewed by the user's authorized representative and certified by a qualified professional, indicating whether pretreatment standards are being met on a consistent basis, and, if not, whether additional operation and maintenance (O&M) and/or additional pretreatment is required to meet the pretreatment standards and requirements. Certification statement and signature shall comply with the requirements in Section 30.05(6) of this Chapter.
(viii)
Compliance Schedule. If additional pretreatment and/or O&M shall be required to meet the pretreatment standards, the shortest schedule by which the user shall provide such additional pretreatment and/or O&M. The completion date in this schedule shall not be later than the compliance date established for the applicable pretreatment standard. A compliance schedule pursuant to this section must meet the requirements set out in Section 30.07(2) of this Chapter.
(ix)
Signature and Certification. All baseline-monitoring reports must be signed and certified in accordance with Section 30.05(6) of this Chapter.
2.1.
Compliance Schedule Progress Reports. The following conditions shall apply to the compliance schedule required by Section 30.11(3) and (5) of this Chapter:
(a)
The schedule shall contain progress increments in the form of dates for the commencement and completion of major events leading to the construction and operation of additional pretreatment required for the user to meet the applicable pretreatment standards. Such events include, but are not limited to, hiring an engineer, completing preliminary and final plans, executing contracts for major components, commencing and completing construction, and beginning and conducting routine operation;
(b)
No increment referred to in Subsection (a) of this section shall exceed nine (9) months;
(c)
The user shall submit a progress report to the Director of Public Works no later than fourteen (14) days following each date in the schedule and the final date of compliance including, as a minimum, whether or not it complied with the increment of progress, the reason for any delay, and, if appropriate, the steps being taken by the user to return to the established schedule; and
(d)
In no event shall more than nine (9) months elapse between such progress reports to the Director of Public Works.
3.1.
Reports on Compliance with Categorical Pretreatment Standard Deadline. Within ninety (90) days following the date for final compliance with applicable categorical pretreatment standards, or in the case of a new source following commencement of the introduction of wastewater into the POTW, any user subject to such pretreatment standards and requirements shall submit to the Director of Public Works a report containing the information described in Section 30.07(1)(b) of this Chapter. For users subject to equivalent mass or concentration limits established in accordance with the procedures in 40 CFR 403.6(c) and Chapter 62-625.410(4), F.A.C., this report shall contain a reasonable measure of the user's long-term production rate. For all other users subject to categorical pretreatment standards expressed in terms of allowable pollutant discharge per unit of production or other measure of operation. This report shall include the user's actual production during the appropriate sampling period. All compliance reports must be signed and certified in accordance with Section 30.05(6) of this Chapter.
4.1.
Periodic Compliance Reports.
(a)
All significant industrial users shall, at a frequency determined by the Director of Public Works, but in no case less than twice per year (in June and December), submit a report indicating the nature and concentration of pollutants in the discharge which are limited by pretreatment standards and the measured or estimated average and maximum daily flows for the reporting period. All periodic compliance reports must be signed and certified in accordance with Section 30.05(6) of this Chapter.
(b)
All wastewater samples must be representative of the user's discharge. Wastewater monitoring and flow measurement facilities shall be properly operated, kept clean, and maintained in good working order at all times. The failure of a user to keep its monitoring facility in good working order shall not be grounds for the user to claim that sample results are unrepresentative of its discharge.
(c)
If a user subject to the reporting requirements in this section monitors any pollutant more frequently than required by the Director of Public Works, using the procedures prescribed in Section 30.07(9) of this Chapter; the results of this monitoring shall be included in the report.
(d)
The Director of Public Works may require an Industrial User to submit a monthly or quarterly certified statement concerning the characteristics of its industrial wastes that were discharged to the City's wastewater system or to any sewer connected herewith. Such certified statement shall be filed with the Director of Public Works on the forms so designated for this purpose not later than the tenth day of the month following the month or quarter for which the report is required, or as specified in the Industrial User Discharge Permit. The certification statement shall be in accordance with Section 30.05(6) of this Chapter.
5.1.
Reports of Changed Conditions.
(a)
Each user must notify the Director of Public Works of any planned significant changes to the user's operations or system which might alter the nature, quality, or volume of its wastewater at least sixty (60) days before the change.
(b)
The Director of Public Works may require the user to submit such information as may be deemed necessary to evaluate the changed condition, including the submission of an Industrial User Discharge Permit application under Section 30.05 of this Chapter.
(c)
The Director of Public Works may issue an Industrial User Discharge Permit under Section 30.06 of this Chapter or modify an existing Industrial User Discharge Permit under Section 30.06(4) of this Chapter in response to changed conditions or anticipated changed conditions.
(d)
For purposes of this requirement, significant changes include, but are not limited to:
(i)
flow increases in excess of twenty (20) percent of the monthly average daily flow or ten (10) percent of the initially permitted annual average daily flow; or
(ii)
the discharge of any previously unreported pollutants.
6.1.
Reports of Potential Problems.
(a)
In the case of any discharge, including, but not limited to, accidental discharges, discharges of a nonroutine, episodic nature, a noncustomary batch discharge, or a slug load, that may cause potential problems for the POTW, the user shall immediately telephone and notify the Director of Public Works of the incident. This notification shall include the location of the discharge, type of waste, concentration and volume, if known, and corrective actions taken by the user.
(b)
Within five (5) days following such discharge, the user shall, unless waived by the Director of Public Works, submit a detailed written report describing the cause(s) of the discharge and the measures to be taken by the user to prevent similar future occurrences. Such notification shall not relieve the user of any expense, loss, damage, or other liability which may be incurred as a result of damage to the POTW, natural resources, or any other damage to person or property; nor shall such notification relieve the user of any fines, penalties, or other liability which may be imposed pursuant to this Chapter.
(c)
A notice shall be permanently posted on the user's bulletin board or other prominent place advising employees whom to call in the event of a discharge described in paragraph (a), above. Employers shall ensure that all employees, who may cause such a discharge to occur, are advised of the emergency notification procedure.
7.1.
Reports from Unpermitted Users. All users not required to obtain an Industrial User Discharge Permit shall provide appropriate reports to the Director of Public Works as the Director may require.
8.1.
Analytical Requirements. If sampling performed by a user indicates a violation, the user must notify the Director of Public Works within twenty-four (24) hours of becoming aware of the violation. The user shall also repeat the sampling and analysis and submit the results of the repeat analysis to the Director of Public Works within thirty (30) days after becoming aware of the violation. The user is not required to resample if the Director of Public Works monitors at the user's facility at least once a month, or if the Director of Public Works samples between the user's initial sampling and when the user receives the results of this sampling.
9.1.
Sample Collection and Analysis.
(a)
Except as indicated in paragraph (c) below, the user must collect representative wastewater samples using flow proportional composite collection techniques. In the event flow proportional sampling is not feasible, the Director of Public Works may authorize the use of time proportional sampling or a minimum of four (4) grab samples where the user demonstrates that this will provide a representative sample of the wastewater discharged to the collection system. Grab samples may be required to show compliance with instantaneous discharge limits.
(b)
The Director of Public Works may require the owner of any property serviced by a building sewer that conveys industrial wastes to install, at his expense, a suitable control manhole together with such necessary approved flow meters, samplers, and other appurtenances to facilitate observation, sampling, and measurement of the process wastewater. The control manhole shall be located for safe and easy access and shall be constructed to allow for proper sample collection and inspection of the discharge. The control manhole shall be built in accordance with plans approved by the Director of Public Works.
(c)
Measurements, tests and analysis of the characteristics and quality of waters and wastes to which reference is made in this Chapter shall be performed in accordance with 40 CFR 136, Chapter 62-160, F.A.C. and Chapter 62-625.600(1)(e)(6), or as amended, and shall be determined at the control manhole provided, or upon suitable samples taken at the control manhole. In the event that no control manhole is available, the control manhole shall be considered to be the nearest downstream manhole in the collection system to the point at which the building sewer is connected and shall be designated as the control manhole. Sampling shall be carried out to reflect the effect of constituents upon the POTW and to determine the existence of hazards to health, safety and welfare.
(d)
Samples for oil and grease, temperature, pH, cyanide, phenols, sulfides, and volatile organic compounds shall be obtained using grab collection techniques.
(e)
Sample Analysis. All pollutant analysis, including protocols and detection limits used for characterization of wastewater and wastes or determining the water quality of the discharge to the POTW, shall be performed in accordance with the techniques and requirements set forth in 40 CFR Part 136, Chapter 62-160, F.A.C. and Chapter 62-625.600(1)(e)(6), F.A.C., unless otherwise specified in an applicable categorical pretreatment standard. If the references cited herein do not contain applicable analytical protocols for the pollutant in question, the analysis shall be performed in accordance with procedures approved by EPA or FDEP. The Director of Public Works shall be given written notice of the analytical protocols employed by the industrial user to demonstrate compliance with permit conditions and provisions of this Chapter.
(f)
Sampling Fees. Annual costs for activities required under this Section shall be recovered, at the City's option, through fees charged to the respective nonresidential users. Fees may be assessed for each scheduled, unscheduled, or demand monitoring visits. Direct costs that are incurred by the City (or its authorized agent) for sampling, inspecting, and laboratory analysis, adjusted to reflect administrative, legal and other indirect costs, necessary for implementation and enforcement of the provisions of this Chapter may be billed to the respective user. All self-monitoring costs incurred by any user, including, but not limited to, the cost of sampling, laboratory analysis, and reporting, shall be borne by the user. Costs for additional sample collection and laboratory analyses may be assessed on a daily basis as long as the results show that the user is discharging wastes to the POTW that is not in compliance with the standards or limits in Section 30.03.
10.1.
Electronic Reporting. The Director of Public Works may allow reports, including monitoring information, to be submitted on electronic media or electronically using the Internet. In such cases, the user shall acquire the necessary software as approved by the Director of Public Works, at their own expense. The Director of Public Works may require an original report, signed and certified, using conventional methods in addition to the electronic format.
11.
Submittal Date. Written reports shall be deemed to have been submitted on the date postmarked by the United States Postal Service. The date of receipt of the report shall govern for reports, which are not mailed, postage prepaid, into a mail facility serviced by the United States Postal Service, or sent via the Internet.
12.
Record Retention.
(a)
Users subject to the reporting requirements of this Chapter shall retain, and make available for inspection and copying, all records of information obtained pursuant to any monitoring activities required by this Chapter and any additional records of information obtained pursuant to monitoring activities undertaken by the user independent of such requirements. Records shall include the date, exact place, method, and time of sampling, and the name of the person(s) taking the samples; the dates analyses were performed; who performed the analyses; the analytical techniques or methods used; and the results of such analyses.
(b)
Records shall be retained and preserved at the user's facility for a period of at least three (3) years. This period shall be automatically extended for the duration of any unresolved litigation concerning the user or the City, or where the user has been specifically notified of a longer retention period by the Director of Public Works.
(c)
All records pertaining to matters which are the subject of any enforcement or litigation activities brought by the City pursuant hereto shall be retained and preserved by the user until all enforcement activities have concluded and all periods of limitation with respect to any and all appeals have expired.
(d)
The Director of Public Works shall have the right to inspect the records and related documents. The records shall be made available by the user, subject to the provisions of this Chapter, for inspection by the Director of Public Works.
(Ord. of 6-12-2000, § 2, Doc. #33005)