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 Orlando
 Code of Ordinances
 Chapter 7. PROCUREMENT CODE
 Article III. SOURCE SELECTION

  § 7.303. Competitive Sealed Replies.  

Latest version.

  • A.

    Determination of Use. When the Chief Procurement Officer determines that procurement by an Invitation for Bids or other solicitation method, is not in the best interest of the City, and that negotiation may be necessary for the City to receive the best value, the Chief Procurement Officer may procure commodities and contractual services by competitive sealed replies.

    B.

    Invitation to Negotiate (ITN). Competitive sealed replies shall be solicited through an Invitation to Negotiate (ITN).

    C.

    Prequalification; Short Listing. A prequalification or short listing process may be conducted as part of or prior to the issuance of an ITN. In the event a prequalification or short listing process is used, the Chief Procurement Officer may limit consideration to responses that are submitted from prequalified or short listed respondents.

    D.

    Public Notice. Public notice of the Invitation to Negotiate shall be given in the same manner as provided for in competitive sealed bidding.

    E.

    Receipt of Competitive Sealed Replies. Competitive sealed replies shall be opened and held in accordance with Florida public records laws.

    F.

    Evaluation Criteria. The Invitation to Negotiate shall state the criteria to be used in the evaluation of the replies.

    G.

    Advisory Committee/Negotiation Team. The Chief Procurement Officer may appoint an advisory committee and/or negotiation team to evaluate the replies, negotiate and make a recommendation.

    H.

    Negotiations with Respondents. Negotiations may be conducted with one or more respondents. Negotiations may be either sequential or concurrent as determined by the Chief Procurement Officer and set forth in the Invitation to Negotiate.

    I.

    Rules of Negotiation. To the extent allowed by law, negotiators may discuss a respondent's reply, including pricing, with another respondent.

    J.

    Award. Contract award shall be made to the responsive and responsible respondent determined to offer the best value to the City.

(Ord. No. 2012-44, §§ 1, 2(Att. A), 11-5-2012, Doc. #1211051201; Ord. No. 2016-47, § 1, 5-23-2016, Doc. #1605231202)