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 Orlando
 Code of Ordinances
 Chapter 7. PROCUREMENT CODE
 Article III. SOURCE SELECTION

  § 7.304. Competitive Reverse Auctions.  

Latest version.

  • A.

    Determination of Use. When the Chief Procurement Officer determines that procurement by Reverse Auctions is in the best interest of the City, the Chief Procurement Officer may procure supplies, services, or construction by Reverse Auction.

    B.

    Invitation for Reverse Auction.

    1.

    Reverse Auctions shall be solicited through an Invitation for Reverse Auction. Each Invitation for Reverse Auction shall include specifications and any applicable evaluation criteria. Contractual terms and conditions may be included within the solicitation document or incorporated by reference.

    2.

    A pre-qualification process may be conducted as part of or prior to the issuance of an Invitation for Reverse Auction in order to establish a list of qualified respondents. In the event a pre-qualification process is used, the Chief Procurement Officer may limit consideration to bids that are submitted by pre-qualified respondents.

    C.

    Public Notice. Public Notice of the Invitation for Reverse Auction shall be given a minimum of five (5) calendar days prior to the date set forth therein for the opening of bids.

    D.

    Bid Acceptance and Evaluation. Bids shall be evaluated based on the requirements set forth in each Invitation for Reverse Auction, which may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery, and suitability for a particular purpose. Each Invitation for Reverse Auction shall set forth the evaluation criteria to be used. No criteria may be used in bid evaluation that is not set forth in the Invitation for Reverse Auction.

    E.

    Correction or Withdrawal of Bids. Correction or withdrawal of inadvertently erroneous bids shall be permitted up to the time of bid opening. After bid opening, no changes in bid prices or to other provisions of the bid, shall be permitted; however, the Chief Procurement Officer shall have the authority to waive minor irregularities.

    F.

    Contract Award. The contract shall be awarded to the lowest responsible and responsive bidder whose bid conforms in all material respects to requirements and criteria set forth in the Invitation for Reverse Auction.

(Ord. No. 2012-44, §§ 1, 2(Att. A), 11-5-2012, Doc. #1211051201)